Scheduling & Sift Swaping
Drag-drop shifts, schedule by availability to avoid clashes, and publish in one click. Let staff manage swaps directly; you set the rules, and approve in a tap.
Excel + Messenger ≠ Scheduling
Still making schedules in Excel? That’s why your Sundays suck. Build next weeks rota in ~10 minutes, auto-notify your staff, and export clean payroll instantly.
View live demoTeams have reported up to 50% less admin and ~10% lower labor costs after switching from paper/Excel to Heybegin.
Still working on Sheets & WhatsApp?
Here’s what changes with Heybegin.
Reduced errors
Forget manual calculations - clock-ins & breaks flow into automatic timesheets. Accurate hours in, accurate pay out.
No more chasing availability
Remember how you spent days reminding and piecing staff availability together? No more ping-pong texting - staff adds availability directly in the app, and if they forget, the system sends out auto reminders.
Efficient schedule building
By switching copy-pasting in Sheets to building the schedule with our simple drag-and-drop functionality, you'll go from 2-3h/ month to ~30 min/ month
Real-time change updates
Late changes and managing swaps used to eat ~20 min/day. With live auto-updates and in-app swaps, that drops to ~30 min/month—no group-chat scramble. What used to be 6–7 hours/month of juggling drops to ~30 min/month.
Always-up-to-date schedule
Ditch printouts and chat screenshots. The live schedule updates for everyone automatically—swaps sync instantly, conflicts are clear, and you spend ~0 min re-sending. Staff see it anytime in the app.
Case study
Tiina boosted her restaurant's efficiency with Heybegin.
Tiina KõresooRestaurant SALT
“We’ve used Heybegin for 3 years—its digital scheduling and payroll have cut our labor costs by 10% and eliminated extensive manual work.”
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No credit card required.
What SALT loves about Heybegin
- Smart scheduling
- Accurate time tracking
- Payroll calculations
- Digitized processes
50,400 hours
Scheduled
10% saved
manual work saved
Salt uses Heybegin Professional plan to increase their efficiency
Heybegin has helped us become more efficient and profitable in so many ways.
- Tiina Kõresoo
Schedule smarter. Spend less. Earn more.
Margins are thin and time is scarce. Drag-drop shifts, schedule by availability to avoid errors, and publish once—everyone’s updated instantly. No more spreadsheets or wall prints.
Time tracking & attendance
Clock-ins flow directly into timesheets - breaks included - for transparent payroll exports. Time is tracked with accuracy to ensure efficiency and prevent time drift, resulting in lower labor costs from precise hours and simple reports.
Locations & positions
Manage multiple venues from one account and share staff across sites. Group staff by role or venue, delegate ownership and let team leads manage their own schedules.
Commenting
Forget endless Messenger threads and keep comments effectively attached to a specific shift - keeps everyone in the loop with ease.
Pay accurately
Staff clocks in/out and logs breaks in-app, and every minute is captured automatically. Hours roll into smart timesheets for quick review and approval—no paper tallies, fewer errors and disputes. You get to export a clean payroll in one click, keeping pay accurate and labor costs under control.
Set up in minutes. No training needed.
Clarity you can trust.
Your schedule lives in your pocket. Check shifts, manage swaps, and track changes from anywhere. Works on iOS, Android, and any modern desktop browser.
